Create Team Rosters

LeagueMinder gives you several ways to build and maintain team rosters. You can import students and roster data by CSV, add students to a roster manually, or sync roster information from FormReleaf.

Import Students and Rosters by CSV

There are two separate import options:

  • Import Students — Adds students to the Students directory. Students imported this way must still be added to the appropriate roster manually or through a separate roster import.
  • Import Roster — Adds existing or new students directly to the appropriate team roster using roster information included in the import file.

Import Students

  1. Log in to LeagueMinder.
  2. From the left navigation menu, go to Resources > Students.
  3. Click Import.
  4. Select the appropriate student import option.
  5. Download the provided student import template.
  6. Complete the template according to the import instructions.
  7. Return to the import screen and upload the completed CSV file.
  8. Review the import results and complete the process.

Students imported through the Students menu are added to your student records but are not automatically placed on a team roster.

Import a Team Roster

Roster imports can be completed directly from a team’s roster page.

  1. Log in to LeagueMinder.
  2. Select the appropriate team by choosing the gender, level, and sport.
  3. Open the Roster page.
  4. Select Import Roster.
  5. Download the roster import template.
  6. Complete the template using the required fields.
  7. Return to the Import Roster page and upload your completed CSV file.
  8. Review the import results before completing the import.

Required Roster Import Fields

Field Type Maximum Length Notes
FIRST_NAME Text 20 Required
LAST_NAME Text 30 Required
SPORT Text 20 Required
LEVEL Text 20 Required
SPORT_GENDER Text 15 Required. Examples: BOYS, GIRLS, MIXED
SEASON Text 10 Required
YEAR Number 4 Required. Examples: 2009, 2010, 2015

If your organization uses LeagueMinder Eligibility, the Import Roster page also includes a link to view available dynamic eligibility fields and instructions for adding those fields to your roster import template.

Review Your Import

After uploading your roster file, LeagueMinder provides a review step showing the results of the import.

You can review:

  • Students successfully added to the roster
  • Records containing errors or warnings
  • Records that failed to import

Correct any errors as needed and complete the import.

Add Students to a Roster Manually

Students can also be rostered individually.

From the Students Menu

  1. Go to Resources > Students.
  2. Search for the student you want to roster.
  3. Click Team History next to the student.
  4. Select Add to Roster.
  5. Choose the appropriate team and complete the roster information.
  6. Save your changes.

This is a quick option when you only need to add or update a small number of students.

From the Team Roster Page

You can also add students directly from a team’s roster.

  1. Log in to LeagueMinder.
  2. Select the appropriate gender, level, and sport.
  3. Open the Roster page.
  4. Click Add to Roster.
  5. Select an existing student from the Students directory, or create a new student.
  6. Complete the roster information and save.

Create a Roster From FormReleaf

Organizations using FormReleaf can also sync students directly into LeagueMinder.

  1. Log in to LeagueMinder.
  2. Select the appropriate team by choosing the gender, level, and sport.
  3. Open the team page.
  4. Click Sign in with FormReleaf.
  5. Authenticate using your FormReleaf credentials.
  6. Select the FormReleaf program you want to sync.
  7. Follow the remaining prompts to review and import the students into LeagueMinder.

Using the FormReleaf connection can reduce duplicate data entry by bringing registered student information directly into the appropriate LeagueMinder team.

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