Student grade levels can be updated individually, by import, or by using the Update Grade Levels quick action from the Students menu.

The quick action is the fastest way to advance all active students to the next grade level at the start of a new school year.

Advance All Student Grade Levels

1. Log in to LeagueMinder.
2. From the left navigation menu, go to Resources > Students.
3. Use the Update Grade Levels quick action.
4. Review the update.
5. Confirm the change to advance active students by one grade level.

LeagueMinder will move each student forward one grade automatically.

For example:

• Grade 9 becomes Grade 10
• Grade 10 becomes Grade 11
• Grade 11 becomes Grade 12
• Grade 12 advances beyond Grade 12 and is moved to the inactive student list

Important: Students who advance beyond Grade 12 are automatically moved to Inactive Students. Their student record is not deleted.

Keeping graduated students inactive rather than deleting them preserves their historical information, including records related to eligibility, injuries, medical information, awards, statistics, participation history, and other student data.

Update a Grade Level Manually

If you only need to update one or a few students:

1. Go to Resources > Students.
2. Search for the student.
3. Open the student’s record.
4. Update the Grade Level.
5. Save your changes.

Update Grade Levels by Import

Grade levels can also be updated in bulk using the student import.

1. Go to Resources > Students > Import.
2. Download the student import template if needed.
3. Update the appropriate grade-level information.
4. Upload the completed CSV file.
5. Review and complete the import.

Use the import option when you need more control over individual grade changes rather than advancing every active student by one year.